Success Factor:

Managing schedules, correspondence, and documentation while ensuring confidentiality and efficient office operations.

Roles & Responsibilities:

• Screen incoming mail and telephone calls, draft responses, redirect correspondence and callers to the appropriate personnel and obtain additional information where necessary
• Maintain daily schedules including internal meetings, conference calls involving multiple time zones, setting video conferences, and client meetings
• Organize and oversee all aspects of meetings including venue arrangements, invitations, memos, reports and minutes of meetings
• Assist with file maintenance, photocopying, scanning, mailings, trouble shooting and meeting planning
• Observe and apply strict levels of confidentiality and discretion in all matters related to the performance of role
• Produce various forms of documentation such as reports, presentations, memos and e-mails as required
• Arrange office supplies and stationary items needed by the Division/Department and ensure their availability at all times

Qualifications:

• Bachelor’s degree or equivalent
• 5+ years of experience in a similar role
• Experience with Senior Executives is preferred

Key Capabilities:

• Excellent command of both written and spoken English and Arabic
• Excellent organizational, communication and interpersonal skills
• Detail minded, excellent teamwork skills and reliability in handling confidential information
• Computer literate with good PC skills in using MS Office applications