We are looking for a dedicated and detail-oriented individual to join our team as a Procurement & Administrative Assistant. This role plays a crucial part in ensuring seamless purchasing operations and administrative support within our organisation.

Role Responsibilities

Key Responsibilities:

• Managing daily petty cash trackers, recording expenses, and preparing procurement reports.
• Supporting the Property Manager’s duties and being involved in daily operations.
• Overlooking and having a basic involvement in F&B, kitchen, housekeeping, and driver departments.
• Assisting with shopping lists, compiling schedules from all departments, and finalizing procurement orders.
• Handling attendance sheets and daily procurement reports.
• Collaborating with the internal finance admin, assisting in daily finance reports, and developing an understanding of weekly/monthly finance trackers and billings.
• Maintaining professional communication with vendors and clients, leveraging knowledge of local suppliers.
• Working efficiently under short notice and occasional high-pressure situations while maintaining a proactive and composed approach.

• Prioritizing tasks effectively is crucial, as this position requires minimal supervision.

• Coordinate with various departments to fulfil their procurement requests, ensuring timely delivery and adherence to the company's procurement policies..

Qualifications and Experience

• Microsoft Office skills – Advanced
• English level – Advanced
• Driving license – Yes
• Well-spoken and able to communicate professionally with vendors and clients
• Presentable, proactive, and adaptable, with strong multitasking skills
• Able to work in a warm, team-oriented environment while managing responsibilities effectively
• Prior experience in procurement, administration, or a similar role is preferred
• Experience in recommending brands and suppliers is an advantage.

• A University Degree in Business Administration or a related field is required.
• Minimum of 3-5 years of hands-on experience in a procurement role, preferably within the hospitality industry.

If you are a proactive and organised professional with a strong background in procurement, we invite you to apply and contribute to the continued success and efficiency of our team.