Job Summary

The Personal Assistant to the CEO provides high-level executive support to ensure the CEO’s time, priorities and business objectives are managed effectively. This role requires exceptional organizational skills, strong judgement, agility, and the ability to operate with discretion in a fast-paced, ever-changing environment. The PA acts as the primary point of contact for internal and external stakeholders and ensures smooth day-to-day operations across the CEO’s office.

Key Responsibilities

Executive Support & Office Management

• Manage the CEO’s daily calendar, schedule, appointments, and travel arrangements (local & international).

• Prioritize and coordinate internal and external meetings to align with business needs.

• Prepare meeting agendas, briefs, presentations, and follow-up notes.

• Handle confidential documents and ensure strict discretion at all times.

• Screen and manage phone calls, emails, inquiries, and correspondence on behalf of the CEO.

• Maintain an efficient filing and document management system (digital & physical).

Business & Administrative Support

• Assist in preparing reports, business documentation, and presentations for board meetings and leadership reviews.

• Conduct basic market research and compile information as requested.

• Support project coordination by tracking deadlines, deliverables, and follow-up actions.

• Coordinate with internal departments (HR, Finance, Operations, Legal, etc.) to facilitate smooth decision-making.

• Organize events, executive engagements, and VIP visits as needed.

Travel & Logistics

• Plan end-to-end travel itineraries including flights, hotels, visas, and meeting schedules.

• Ensure the CEO has all required documents, briefing materials, and logistics prepared in advance.

• Manage last-minute changes with efficiency and calmness.

Relationship & Stakeholder Management

• Serve as the liaison between the CEO and senior leadership, staff, government entities, clients, and external partners.

• Build positive relationships with key stakeholders to support the CEO’s agenda.

• Handle sensitive situations with professionalism, emotional intelligence, and diplomacy.

Confidentiality & Professionalism

• Maintain strict confidentiality regarding all business and personal matters.

• Demonstrate high reliability, integrity, and strong work ethics.

• Operate with maturity and sound judgement when handling urgent or sensitive situations.

Qualifications & Skills

• Bachelor’s degree in Business Administration, Communications, or related field (preferred).

• Minimum 3–5 years of experience supporting C-Suite executives in a fast-paced environment.

• Language Skills: Bilingual in Arabic and English, with excellent written and spoken English proficiency

• Communication Skills: Exceptional ability to interact with high-level and key VIP offices and private offices.

• Advanced proficiency in MS Office (Outlook, PowerPoint, Word, Excel) and digital productivity tools.

• Ability to work under pressure, manage competing priorities, and meet tight deadlines.

• Professional appearance, polished demeanor, and strong interpersonal skills.

Working Conditions

• Fast-paced, high-pressure environment with frequent changes.

• Flexibility to work outside standard hours when required.

• Occasional travel for business needs.