PAYROLL PREPARATION AND PROCESSING

§ Responsible for the whole payroll cycle for assigned companies

§ Prepares and processes monthly payroll including salary payments and deductions,

§ Reviews, calculates and processes payroll changes, adjustments, earnings & deductions including new hires, leave management, promotion, termination, etc etc

§ Verifies timekeeping records, maintains time and attendance records using paper timesheets and/or electronic time management system.

§ Process off-cycle payroll related payments

§ Process End of Service Benefits (EOSB)

§ Review and reconciles payroll records for accuracy

REPORTING AND RECONCILIATION

§ Compile payroll data, including employees' time worked and pay rate

§ Generates and verifies payroll reports.

§ Prepares periodic reports of earnings and deductions.

§ Reconciles monthly and year-end reports.

§ Verifies and reconciles SIF file for the WPS

§ Ensure accuracy in reconciling and running interim and month-end payroll reports

§ Process accurate and timely year-end reporting and provisions when necessary

§ Validates various payroll reports against run results

§ Ensure proper reconciliation and prepare reports for review by management.

§ Develop ad hoc financial and operational reporting as needed

SYSTEM AND EMPLOYEE MAINTENANCE

§ Manage workflow to ensure all payroll transactions are processed accurately and timely

§ Assists and coordinates the workflow and procedures between Payroll and BHR and Finance

§ Ensure that employee information related to payroll will be accurate and updated

§ Get inputs from BHR to ensure all payroll related data are accurate and up to date

§ Ensure payroll data accuracy and perform appropriate corrective actions to resolve identified inconsistencies, errors or other problems

§ Keep track of all payroll related changes made in HRMS

§ Makes journal entries as required

§ Able to use payroll software with accuracy and efficiency

TRAINING, DOCUMENTATION AND COMMUNICATION

§ Assists BHR with payroll related questions and issues and answers in a timely manner

§ Train and support the team in handling and resolving payroll related issues

§ Be able to attend, to investigate and resolve payroll and pay-related issues and queries

§ Handling complaints about payments and resolving discrepancies

§ Analyse payroll issues and recommend corrective actions

§ Document and update written payroll procedures.

§ Reviews and maintains updated procedures.

§ Maintains payroll documentation and files

§ Maintains, scans, and files payroll records for future reference

§ Maintaining payroll operations by following policies and procedures

§ Works closely with BHR and Finance to ensure to meet proper cut-off dates and adhere to monthly and yearly reporting schedules.

§ Have great communication skills to interact with colleagues and executives

CONFIDENTIALITY & COMPLIANCE

§ Maintain a high level of security and confidentiality of sensitive information

§ Ensure strict compliance with company and regulatory standards

§ Be prepared for any scheduled audits of payroll records to ensure continued accuracy

OTHER DUTIES

§ In conjunction with the Assistant Payroll manager, suggest improvements to payroll related operational procedures, policies and standards in line with the UAE Labour Law

§ Closely liaise with PR Coordinator to verify visas, MOL listings, cancellations, labor card renewals and upkeep the data

Perform other duties as assigned by the Direct Manager.

Education/ Qualification

§ Associate or Bachelor’s degree in business or accounting is preferred.

Work Experience

§ At least 4 years in depth experience in payroll and payroll management procedures, in a fast-paced environment

§ Experience functioning with payroll applications and payroll service providers

§ Experience in managing multiple tasks throughout their day while maintaining a high level of accuracy in their work and production

Knowledge

§ Knowledge of Microsoft D365 and other HRMS applications, accounting principles, costing, and payroll processing.

§ Monthly payroll processing and thorough understanding of final settlement calculations, leave entitlement /settlement, in compliance with UAE laws.

§ WPS and SIF processing

Skills

§ Exceptional multitasking and organizational skills with great attention to detail.

§ Time management skills and the ability to work under pressure

§ Good judgment and the ability to think in context.

§ Demonstrated problem solving, decision making and conflict resolution skills

§ Effective and excellent communication skills

§ Trustworthy with attention to confidentiality

§ Capable of handling all aspects of the payroll function

§ Detail and deadline-oriented individual who excels in both the technical and customer service aspects of payroll

§ Excellent people skills and a high numerical aptitude.

§ Expert level MS Excel and Dynamics D365