Provide confidential, organised, and proactive administrative support to help the manager coordinate their professional and day-to-day responsibilities. The Personal Assistant will manage schedules and correspondence, arrange meetings and travel, and handle information with discretion while maintaining a professional approach and responding flexibly to changing priorities.

Key Responsibilities

• Manage calendars, appointments, meetings, and reminders, ensuring schedules are accurate and up to date.

• Organise meetings, prepare agendas and documents, record actions where required, and follow up on agreed tasks.

• Manage correspondence, calls, and messages, prioritising enquiries and directing them to the appropriate person when needed.

• Draft, proofread, and format emails, letters, reports, presentations, and other documents.

• Arrange business and personal travel as requested, including transport, accommodation, itineraries, and related documentation.

• Coordinate appointments, events, and other arrangements, confirming requirements with relevant parties.

• Maintain orderly electronic and paper filing systems, records, and contact lists.

• Handle sensitive information, documents, and personal matters with discretion and respect for confidentiality.

• Track deadlines, commitments, and follow-up actions, bringing important matters to the manager’s attention promptly.

• Assist with expenses, invoices, bookings, and basic record-keeping in accordance with established procedures.

• Liaise professionally with colleagues, clients, suppliers, and other contacts on the manager’s behalf.

• Anticipate administrative needs, identify potential scheduling conflicts, and suggest practical solutions.

• Use office software, communication tools, and relevant systems to manage information and complete tasks efficiently.

• Maintain a professional approach and adapt to changing priorities while meeting agreed deadlines.

• Perform other relevant administrative and personal assistance duties as assigned by the manager.

Requirements

• Previous experience as a Personal Assistant, Executive Assistant, administrator, or in a similar support role is desirable.

• Strong organisational and time-management skills, with the ability to coordinate schedules and manage competing priorities.

• Excellent written and verbal communication skills in English, with a professional and courteous manner.

• Confident drafting and proofreading correspondence and preparing accurate documents.

• Good working knowledge of standard office software, email, calendars, and online communication tools.

• High level of discretion and integrity when handling confidential information and personal matters.

• Strong attention to detail and a reliable approach to record-keeping and follow-up.

• Proactive, resourceful, and able to work independently while communicating effectively with others.

• Adaptable and calm under pressure, with the ability to respond constructively to changing plans and urgent requests.

• Professional presentation and a courteous approach when representing the manager.

• Reliable and punctual, with flexibility to support work-related requirements as agreed.